ROBOCOACH™ COACHING BUSINESS PROFITABILITY CALCULATOR

Know the numbers behind the coaching business you want to run and grow.

Start with the income you want. Work backwards to the revenue, clients, sales conversations and qualified leads your coaching business needs, then check whether your pricing and delivery capacity can support it.

Built specifically for coaching businesses

Step 1

Choose your planning currency

Choose the currency you normally use to price and run your coaching business. All inputs and results will then be calculated in that currency.

Planning currency

Choose your currency first. The calculator will then unlock and use that currency throughout.

Step 2

Your coaching business numbers

Use realistic assumptions. This is a planning tool, not a promise of future results.

Desired annual owner income / profit target

Pre-tax income you want the business to produce for you after business operating costs.

Average coaching programme / package price

Direct delivery cost per coaching client

Client-specific contractors, materials, fulfilment, tools or other direct delivery costs.

Monthly fixed operating costs

Software, admin, insurance, subscriptions, rent and other recurring overhead.

Annual marketing / client acquisition budget

Transaction fees

Sales call close rate

Qualified lead-to-call booking rate

The percentage of qualified leads who book a discovery or strategy call.

Step 3

Check your delivery capacity

A revenue target only works if your delivery model can support the number of clients required.

Maximum active clients at one time

clients

Use a number you can comfortably serve without damaging quality.

Average programme duration

weeks

For example, a 12-week programme = 12.

Step 4

Your Coaching Profit Snapshot

These figures update automatically when you change your assumptions.

Annual revenue required

Coaching clients required / year

Coaching clients / month

Expected operating profit

Estimated annual client capacity

—

Capacity check

Choose your currency

Contribution per client$0

Annual fixed operating costs$0

Annual direct delivery costs$0

Estimated transaction fees$0

Planned acquisition cost per new client$0

Operating profit margin0%

Break-even clients before owner-income target0

Minimum programme price if limited to your capacity—

Your client acquisition maths

0Qualified leads / year

→

0Discovery / strategy calls

→

0New coaching clients

Your numbers tell you what the business needs to be built to do. Complete the inputs to see whether your current pricing, sales assumptions and delivery capacity support your goal.

THE ROBOCOACH™ BLUEPRINT

Your numbers tell you what the business needs to achieve. The book shows you how to build it.

The RoboCoach Blueprint takes you through the business behind coaching, from niche, offer and pricing to marketing, sales, client delivery, systems and AI.

Explore the Book

Save Your Results

Email me my RoboCoach Profitability Snapshot

Enter your first name and email. Your details will be added to RoboCoach so we can send your follow-up and continue the conversation.

No email is required to use the calculator. Submit the form only if you want follow-up from RoboCoach.

Now build the business behind the numbers.

The calculator shows what your coaching business needs to produce. RoboCoach helps you build the niche, offer, marketing, sales, onboarding, delivery and systems behind it.

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